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What You Get For Your Money / Fee Classifications
The Amador Theater is owned and operated by the City of Pleasanton. Because of the popularity of this facility, all interested parties must complete a Use Request form and return it to Rob Vogt, Amador Theater Supervisor. To obtain this form, please call (925) 931-3456 or e-mail: rvogt@ci.pleasanton.ca.us. For general information, please read on.
What You Get for Your Money
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Basic Use - 6 hours
Basic use includes the use of the theater for set-ups, rehearsals and performances and is for six hours. Your fee includes the presence of two City Staff Members. One is responsible for the overall supervision of the facility. The other is available to render technical assistance to your organization. The basic use also includes the use of all available theater equipment. (* List of equipment available upon request.) Please remember that you and your staff are ultimately responsible for accomplishing your load-ins, set-ups, light hangs, strikes, clean-ups, etc. City staff is there to supervise and assist you. One set of stage grounds plans will be provided to the Lessee upon request. A charge will be made for additional copies.
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Hourly Rate
Should your use exceed six hours, you will be charged an additional hourly rate. Portions of one hour will not be prorated. Please note that you are expected to set up and clean up within the six hours basic use or you will be liable for this additional charge.
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House Management
This fee provides for complete House Management and Usher services and is per performance.
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Board Technician
You may wish to add additional light & sound Board Technicians for your rehearsals and performance. This service is charged to you on an hourly basis.
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Beverage Bar
The fee allows you to use the refreshment facility during your basic six-hour use of the theater. See General Rules concerning its use. The beverage bar must be rented if serving refreshments anywhere in the facility.
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Grand Piano
This fee allows you to use the Yamaha C-7 Conservatory Grand Piano for a basic six-hour use. This fee does not include tuning services (please see Piano Tuning). There is no charge for the use of the upright piano or the Spinet warm-up piano.
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Piano Tuning
Piano tuning is not included in any other fees. Use of the City-designated tuner for the Grand Piano is mandatory and shall be handled through the Theater Supervisor.
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Technical Set-Up Technicians (includes Hang-Focus-Load)
The overall responsibility to successfully load in, set up, hang and focus and strike is yours. You may wish to supplement your technical crew with City Staff. City Staff can be hired to hang and focus lights, install your pre-built scenery, set up sound, etc. Tech set-ups are accomplished when you are not in the theater for other purposes. Contact Theater Supervisor to arrange this service and to get a quote. Additional technical support is subject to availability.
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Amador Theater Fees
All fees are based upon a minimum usage of six hours and are per use. The additional hourly rate is to be added to any uses, which exceed six hours. The basic fee includes one Technician to assist your technical staff and one person who are responsible for building supervision. Services beyond the above are available at an additional fee (rates are listed below). Please consult the Theater Supervisor for additional/special services that you may require. Additional services should be coordinated well in advance of your event and are subject to staff availability.
Priority A - Co-Sponsored Organizations
(Pleasanton Unified School District or Non-profit, 501-C3,
Cultural Organizations)
Priority B - Resident, Non-profit
(Pleasanton based organizations, Private use by resident,
commercial residents w/o admission)
Priority C - Non-resident, Non-profit
(Applicants w/ residence or place of business outside Pleasanton city limits)
Priority D – Commercial
(Profit making ventures or sales and business promotion)
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Fee Classifications
There are four fee classifications. These reflect the City of Pleasanton's desire to support locally based, community performing arts groups, provide 60 days free use of the facility for the Pleasanton Unified School District and, at the same time, provide the community with the opportunity to enjoy a wide variety of performing arts experiences. Your priority status with regard to making advanced theater reservations is also determined by your classification.
Your fee and reservation priority will depend upon where your organization fits within the following classifications
Priority Classification of Groups
Priority A: Sponsored Groups
Sponsored groups are designated by meeting the requirements indicated below.
- Pleasanton Unified School District. 60 days free facility use. (Does not include additional technician services.)
- Cosponsored - Nonprofit, 501-C3, Cultural Organization which meets the following criteria:
- At least three (3) members or 35%, whichever is greater, of its Board of Directors must reside in Pleasanton.
- At least 35% of its overall membership must reside in Pleasanton. Membership includes performers, dues-paying members, contributors, volunteers, and directors. Verification of membership will be required.
- A significant portion of the group's activities is directed to the benefit of the citizens of Pleasanton. "Significant portion" to be based on review of group's total yearly activities.
- The group provides a unique, highly desirable and wholesome program which has a major, significant and positive impact upon the cultural life of the City of Pleasanton.
- The group operates and conducts its business and artistic mission in a consummately professional way and reflects most highly upon the Department of Parks and Community Services, and the City of Pleasanton and its citizens.
Eligibility for co-sponsored status shall be determined by the Park and Recreation Commission upon an annual review and recommendation by Department of Parks and Community Services staff.
Co-sponsorship may be conferred upon an organization based upon an overall consideration of all the criteria as a whole. No single criterion may be the sole basis for approval or disapproval of cosponsored status but overall compliance shall be determined on a case-by-case basis.
- Sanctioned Programs - Meets all above requirements but is limited in degree in terms of numbers served.
- Approved - Worthwhile community activities or projects which are beneficial to the community but have main values other than civic arts or recreation or is of a limited recreation or cultural value.
Priority B: Classified Groups
- Permitted - Pleasanton based organizations using facilities for their own members. Examples of these types of groups would be service clubs, homeowner organizations, educational or nonprofit social service groups. 75% need to be Pleasanton residents.
- Private Use - Private individuals whose principal home is in Pleasanton.
- Limited Commercial Use - Pleasanton based commercial applicants where no admission charge is made and the event is produced for the sole recreational enjoyment of the participants. Examples of this type of use would be performing arts recitals, employee recognition/appreciation/entertainment nights.
Priority C: Non-Residents
Applicants whose residence or principal place of business is located outside of the City limits of Pleasanton.
Priority D: For Profit - Commercial
Use by individuals and organizations who do not enjoy IRS tax-exempt status, where an entrance charge is made for the express purpose of generating a profit, or where no admission charge is made but the overall intent is to promote future sales and business. Examples include commercial, for-profit theatrical and musical concerts, sales promotion meetings and events.
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To rent the Amador Theater, please contact Rob Vogt at (925) 931-3456.
